The AGM of the Association was duly held on March 31 (Sat.) 2007 at YCAC with George Koyama presiding over the meeting which was called to order at 7:15pm. Alumni Present: Larry Okuda '57, Kunio Francis Tanabe '61, Yuzz Kanda '69, Franz Metzger '58, Hideo Nakanishi '64, Joji George Mayes Ozawa '64, Shun Shindo '65, Boon Oyama '66, George Koyama '69, James Patterson '78 1. Secretary Report-Approval of the Minutes for AGM 2005 The minutes for AGM 2005 were distributed for review since the AGM for 2006 was not held as should have been scheduled for which the officers expressed their sincere apologies. The 2005 Minutes were approved by the attendees, being motioned by James Patterson and seconded by Hideo Nakanishi. 2. Treasurer Report-Approval of Financials George Koyama provided the treasurer report and distributed the following for review: a) SJIS Alumni Association Financial Summary a/o March 31, 2007 Time Deposit: 6,000,000 Operating Funds: 216,706 Balance: 6,216,706 b) Income Statement a/o March 31, 2007 reflecting income and disbursements from April 13, 2005 Carry over and Total Income 5,242,510 Total Disbursements 5, 025,805 Balance of operating funds 216,706 c) Photocopies of our bank book showing the balances of our time deposit and cash (operating) funds It was motioned by Franz Metzger that the 2007 Financial Report be approved, seconded by George Mayes Ozawa and accepted by unanimous vote. 3. Words from term-ending President Boon Oyama Boon first thanked the ten attendees for taking their time to attend the meeting and then thanked the officers for their hard work and accomplishments like with the Archive Project which was completed this March. He particularly appreciated the efforts of Charlie Chen '80 in keeping our website in its well-run state. However on the other hand and regrettably, he voiced his concerns of the Association getting smaller and smaller year after year as may be shown by the low attendance at this meeting where he had actually expected around 15 people to come. He further stressed that we must reach out to the younger generation and keep the spirit going on. In wrapping up, Boon mentioned that he is really looking forward to upcoming events such as the Mega Re-union in L.A. where some 320 people from SJC, St. Maurs, Yohi, and Sancta Maria are expected to gather together for a lot of fun, the Bonenkai for the food and entertainment, and our Memorial Mass at Sacred Heart to pay homage to our Alumni who are in heaven. 4. Resignation of Officers All officers tendered in their resignations having served their two-year term. Motion was made by Boon Oyama to accept their resignations, seconded by George Koyama and approved. 5. Nomination of New Officers Boon nominated George Koyama as President and James Patterson as Vice-president. However before any seconds were made by members present, George Koyama stated that he is prepared to conditionally accept the position of President provided it being a one-year term and with the support and assistance of Alumni members; that is not in words, but in deed. The reason being that he has been involved with the Association for so long and from past experience: there's a lot of work, a lot of meetings, and a lot of ideas; but not much support. James Patterson agreed and also offered to serve for a one-year term as Vice-president under the same conditions, despite the fact as he specifically mentioned that he has only been actively involved with the Association for two years, but unfortunately has only experienced the same. Subsequently, nominations were sought for Secretary and Treasurer; however none could be made for both officer roles. In the absence of nominations, it was suggested that we continue as now until we find officers for the respective roles, or ask for volunteers among members present. Under the circumstances, Hideo Nakanishi volunteered to fill both roles as Secretary and Treasurer for a one-year term in spirit that no one is old enough to learn. 6. Election of New Officers The new officers were approved by the attendees under condition of a one-year term with George Koyama as President, James Patterson as Vice-president, Hideo Nakanishi as Secretary and Treasurer. 7. Words from George Koyama In the absence of time for other items to be covered on the agenda, George made it short, thanking Boon, all attendees, and the Alumni for being elected as President with all hopes to accomplish the goals of the Association in preserving the SJC legend. 8. Report on the Digital Archives Project by Yuzz Kanda -The digitization of our Forwards from 1922-2000 was completed this March 2007, consisting of 10,000 hardcover pages and with digital data volume of 2 gigabytes. -The problem we face is that the data load of 2 gigabytes is too heavy for our website and for the average home computer to be downloaded. - The best solution and method may be to create a Master and burn DVD copies for distribution in some manner among Alumni members and display excerpts on the website. Discussion/Suggestions made by attendees: 1. The US Chapter's suggestion to upload the digitized Forwards on the website was brought up and was discussed before coming to the resolution. 2. Sell the DVDs to cover costs, mailing is a problem because we don't have enough money. Sell at gatherings like the Mega Re-union. \2000 may be a reasonable price. 3. Make a nice album cover with menu of contents and record our school song on the DVD. 4. Get estimate for Master and burning costs for 200 initial copies or so. 5. Announce/advertise on the website and seek demand Resolution It was duly resolved by unanimous vote being motioned by George Koyama, seconded by Boon Oyama that: a) Excerpts of Forward will be put on our website since the whole package is too heavy to carry. b) An estimate will be obtained for the Master and DVD copies. c) Pertinent announcements will be made on our website. 9. New plaque proposal for the "SJC park" Prior to funding and cost estimate issues for a new plaque in honor of our Fathers and Brothers, it was found to be that the hardest issue here is to seek approval from Yokohama City which owns this small park located at the old SJC entrance; and which must be presented in writing. As an alternative if things do not go well, it was suggested that we could negotiate space at Berrick Hall to accomplish the same objective with the organization that now runs it. It was agreed by all attendees that we will look into both possibilities, with George Koyama and James Patterson checking with Yokohama City, and with Hideo Nakanishi and George Mayes Ozawa taking the lead in communicating with the organization running Berrick Hall. 10. Amending our Constitution George Koyama motioned that our current constitution needs to be amended to match our times as some practices are now not being done. Shun Shindo seconded the motion and all agreed. Notice will be put up on our website. 11. Fund Raising Considerations for Operating Expenses Fund raising activities have not been very successful, as proven for one, by our booth at the St. Maurs Bazaar where the time and sweat spent by the volunteers of the event did not match in proportion to considerate income to the Association. There were also ideas of sports events and the like to raise funds which however did not materialize. The fact is that we have no funds left, having started with \13,000,000 and now down to half having made various donations among others such as our contribution to Bro. Zabala's efforts in Guatemala and the Boy Scouts. Fund raising ideas suggested by attendees: a) Holding the well-remembered Dinner Dance might be an idea but the Association went into the red the last time it was held. b) Sell the SJC brand with T-shirts having our logos. c) Negotiate with the organization running Berrick Hall and open an SJC Gift Shop. d) Have an SJC Day at Berrick Hall. 12. Items for Confirmation Bro. Zabala has requested the Association to suspend contributions due to unexpected circumstances and events in Guatemala. All attendees agreed to suspend any further payments pending further notice from Bro. Zabala. 13. Any other Business (AOB) a) Mega Re-union in L.A. on November 10, 2007 To promote participation from Japan, it was suggested that it should be in the best interest of the Association to prepare grounding for economical tour arrangements with a travel agency, namely here Toppan Travel, in negotiating a round-trip of a 3 day/5 night or a 4 day/6 night tour including hotel accommodation from Narita to LAX. Similarly, it was suggested that fares should be looked into by airline operator. To this effect, Shun Shindo volunteered to check with Toppan Travel, and Hideo Nakanishi volunteered to check out on tickets by airline. Results will be announced in due course on our website. b) SJC logo ownership In relation to selling the SJC brand, question was raised as to who legally owns the SJC/SJIS logo as a "registered trademark," which then leads to whether the Association is taxable or not under Japanese Law. Professional advice will be sought. The meeting adjourned at 9:45pm.