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Alumni Association
Minutes of the 2009 Annual General Meeting
The AGM of the Association was duly held on April 11 at Junkai-kaku Honkan with
Hideo Nakanishi presiding over the meeting, on behalf of Jean Rigod (President)
who was little late for the meeting due to previous engagement
Alumni Present:
Mr. Larry Hackett (former teacher), Luke Schneider, Stacy Akiyama, Franz Metzger,
Kei Hayama, William Mahr, Dr. Wong Chang, Shun Shindo, Tomonari Kureha, Hideo
Nakanishi, Joji Ozawa, Nobuo Uwabe, Jean Rigod, Yuzz Kanda, James Patterson, Antonio
Watanabe
1. Secretarial & Treasurer Report
Hideo Nakanishi briefly mentioned about the overall success of the 2008 SJC Festa
which took place at the Berrick Hall from Nov 14th to 16th, including the Dinner
Dance
which was held on the evening of Nov. 15th at YC&AC with around 150 people
attending.
2. Treasurer Report-Approval of Financials
Hideo Nakanishi gave the treasurer report and distributed the 2009 Statement for
review and approval. The balances being as follows：
Previous Balance a/o March 29, 2008
| Time Account: |
#043-2045506 |
5,002,973 |
| Savings Account: |
#043-2045506 |
585,017 |
| Petty Cash: |
|
262,200 |
| Total |
|
5,850,190 |
Miscellaneous Income
| Donations at September 23, 2008 Mass |
22,000 |
| DVD and sweater sales |
86,000 |
| SJC Dinner-Dance 2008 Income |
1,349,300 (plus US$100) |
| SJC Festa 2008 Income (flyer ads) |
279,265 |
| Total Income for Fiscal Year |
1,736,565 (plus US$100) |
Miscellaneous Disbursements
| Payments to Church at Sept. 23, 2008 Mass |
32,000 |
| Flowers |
10,000 |
| DVD payments to Mr. Tamotso Satake |
30,924 |
| Pocket money for Father Mueller |
50,000 |
| Omiyage for Father Mueller |
1,350 |
| HP maintenance charge to Achromatic for 2 years |
322,140 |
| SJC Emblem charge to Mr. S. Fukuyama and Jimmy |
120,294 |
| T-shirts customs clearance charges |
5,000 |
| Sub-total |
571,708 |
| SJC Dinner Dance 2008 Expenses |
1,133,660 |
SJC Festa 2008 Disbursements
| Flyer Production |
292,320 |
| Oudanmaku |
40,200 |
| WWII DVD |
38,315 |
| Orikomi Koukoku |
26,460 |
| Postage |
5,450 |
| Panels, photos |
75,907 |
| Stationery, hardwre |
15,100 |
| Transportation |
18,327 |
| Meeting and miscellaneous expenses |
54,440 |
| Sub-total |
566,519 |
| Total Disbursements for Fiscal Year |
2,271,887 |
Balance as of April, 11, 2009
| Time account |
#043-2045506 |
5,002,973 |
| Savings account |
#043-2045506 |
197,810 |
| Savings account |
#173-6755400
(Boon Oyama) |
28,895 |
| Petty Cash |
|
85,190 |
| Total |
|
5,314,868 |
It was motioned by Jean Rigod that the 2009 Financial Report to be approved, seconded
by Jimmy Patterson and accepted by the attendees.
3. Resignation of Officers
All officers tendered in their resignations having served their conditional one-year
term as was agreed at the 2009 AGM. Motion was made by James Patterson to accept
their resignations, seconded by Hideo Nakanishi and approved
5. Volunteers as New Officers
On behalf of George Koyama (not present) and represented in statement by Yuzz
Kanda, George Koyama volunteered as President. Hideo Nakanishi volunteered as
Treasurer.
Nobuo Uwabe volunteered as Secretary. However there was no actual raise of hand
for role of Vice-president.
6. Nomination and Election of New Officers
James Patterson was nominated for role of Vice-president; however he declined
for personal reasons. In the absence of a Vice-president it was agreed by the
attendees that George Koyama be delegated to elect the Vice-president The new
officers, duly motioned and seconded, were approved by the attendees with George
Koyama as President, Nobuo Uwabe as Secretary, and Hideo Nakanishi as Treasurer,
with the post of Vice-president to be duly announced.
7. Archive Committee
Yuzz Kanda was reappointed to continue to head the Archive Committee. He reported
that the management of the Berrick Hall has granted the Alumni Association a section
of Berrickﾕs Study Room on the second floor of the Berrick Hall for the SJC/SJIS
archives together with the Berrick family history. He also reported that our third
annual SJC Festa is scheduled to be held from Nov. 21st (Sat) to 23rd (Mon). At
the Berrick Hall, the committee is already working on these two projects and a
total budget of 1 million yen was allocated for the purpose as it is becoming
more difficult to get advertisers for the brochures. Joji Ozawa stressed that
the Committee should spend the money wisely. It was mentioned by the Treasurer
that our first Festa expense was 1.2 million and the second 0.6 million yen.
8. Fund Raising
SJC emblem was produced and will be sold for 2,000. This includes the selling
price of 1,500 plus a donation of 500. Also, decision to sell a cardigan with
the emblem for 10,000 was agreed but this pricing is currently under consideration
as the Alumni was able to produce cheaper emblems from overseas supplier.
9. Annual Memorial Mass will be held on Sept. 23, 2009 at Sacred Heart Cathedral.
Jean Rigod ended up the meeting thanking everyone for all the help the Association
got from its members and volunteers for having a successful year of 2008 with
all the special events of the annual Memorial Mass, The Festa with the large attendance
at the presentations on Saturday and Sunday (Nov. 15th and 16th) and the wonderful
attendance at the great party at YCAC. This was all made possible by the people
involved in the preparations of each event, having the real SJC and SJIS school
spirit to make each event a success. Jean urged us all continue and make this
an even better association with the spirit of moving forward with faith and fortitude.
He thanked Father Mueller, our former principal, Bro. James Masuura for assisting
in investigating the Marianist archives and also the SJC US Chapter president,
Mr. George DeCouto donating gifts. Jean said he appreciated the officers for helping
him out the past year and ended his talk by "Thank you very much and may
the Blessed Virgin give you all her special blessings".
The meeting adjourned at 7 pm. |
